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Overall Purpose of Job
A multi-disciplinary & market leading surveying consultancy with a highly reputable Property, Asset & Facilities Management team is looking to appoint a Commercial Property Manager based in York.
Managing around £150m of a cross-section of commercial property types, our client combines experience and knowledge with innovation and creativity, handling a wide variety of national commercial property portfolios, for a variety of clients.
The Property Manager will provide support to the Director of Property Management and the wider Property Management team and be able to complete a number of duties and support which may include but are not limited to the following:
Compile and Produce client and management reports on a monthly and/or quarterly basis
Prepare tenant activity report & support
Undertake periodic property inspections
To provide, prepare and update tenancy reports
Maintaining Database details/information on a regular basis
Undertake compliance and due diligence tasks
Working autonomously on complex admin tasks
Working with team administration ensuring all fees are being charged correctly
Providing support to oversee the accounts on properties
Assisting with matters relating to Insurance Claims
Prepare workflow instructions for new clients, properties, leases & ongoing amendments to tenancies.
Liaise with the property accounts team over any property queries where necessary
Completion of service charge reconciliations
Assist with rent collection and other receivables
Work with utility advisers for reconciliation
Working with site teams and rating advisors, to help manage void business rates
Assist in the production of pitches and presentations as required using PowerPoint, Word or other formats, overseeing other colleagues input where necessary
Manage the set up & handover of properties
Compile Excel spreadsheets including preparing service charge budgets, tenancy schedules, new property budgets, void costs’ lease event diaries etc. in line with client / property requirements
Deal with enquiries from tenants, clients, solicitors, local authorities, etc, being able to confidently handle all enquiries and any complaints as a point of escalation from other colleagues if required
Manage the on-boarding / off-boarding of properties
Arrange property inspections for 3rd parties as required
Code and approve service charge recoverable invoices in line with the property budget
Direct liaison with internal and external clients throughout the network
Save and manage legal documents to the appropriate database systems
Assist in ensuring that all service charge budgets and reconciliations are completed in a timely manner and before any agreed deadlines
Skills, Knowledge and Experience
Previous property management work experience
Good organisational and co-ordination skills
Good verbal and written communication skills
Excellent time management
Ability to multitask and to work accurately and effectively under pressure
Good general administrative skills - essential
Must be computer literate in Microsoft Excel, Word, Outlook & PowerPoint
Strong team player - builds relationships, consults with others, establishes trust & credibility
Confident with a positive outlook
Ethical with strong integrity
Able to share knowledge and train others where required
Able to delegate effectively
The above list is not exhaustive and the Property Manager may be required to carry out other duties as may reasonably be required, from time to time.
My client is a market leader and offers real scope for career development for a dedicated, professional and enthusiastic individual with a strong work ethic who wants to join one of the market leaders.
To apply for this position then please email your CV to email@example.com or call Andrew Kingsley at Kingsley on 07879 413 765 for further information.