Our client is an independent Property Consultancy based in Leeds, that is looking to recruit a Surveying Executive/Property Manager to provide full administrative support to the Property Management team.
The ideal candidate will be a capable administrator who has experience working in a commercial professional services environment.
This role is working with a very strong team of 7 property professionals including one other Surveying Executive.
Systems maintenance, including setting up new leases and properties, actioning rent reviews, assignments etc. Account maintenance, write offs, ad-hocs and refunds. (Currently use Yardi Genesis II property management database).
Insurance administration. To liaise where needed with the insurers to prepare the annual insurance recharges for our client working closely with others in our team.
Preparing and collating periodic reports to our client. These are generally monthly and quarterly, but others may arise. Set up monthly client meetings and arranging travel, etc.
Maintaining our in-house databases and other records etc., including lease portal, and property contact database.
Support and ownership in dealing with local authorities regarding business rates, utility companies regarding utility invoices, processing and approving payments on behalf of our client.
Document management, including leases, other legal documents, EPC’s, Valuations and more.
Drafting mail merges and arranging inspections, valuations and other appointments as our client requires. Thereafter writing to tenants, our client and our client’s customers as needed from time to time.
Administration of periodic contact details as they are given to us, or issued by us, in the course of delivering our service. Being a primary contact for the exchange of information between us, tenants, our client and their customers.
Assisting with the transitions of properties in and out of management as needed.
Liaise with colleagues and customers to ensure our service remains consistent with client requirements, providing information and reporting on the delivery of our services as they are measured against our KPI’s.
Prepare information packs to tenants, our client and their customers as needed.
General office administrative duties including support to our team of 7 property professionals and cover for our team’s other Surveying Executive as needed.
Experience of working in an administrative role within a commercial professional service environment.
Experience reading or dealing with leases would be an advantage.
Strong administrative and self-organisation skills.
Good organisational skills. Goal and deadline oriented.
Pro-active, using initiative.
Strong interpersonal skills and cooperative approach to teamwork.
Excellent communication skills: spelling, grammar and telephone manner.
Excellent attention to detail.
Professional and approachable Excellent IT skills: Excel, Word, Outlook and PowerPoint.
Able to work as part of a team, supporting other team members and recognising the work of others.
Able to build relationships with other parts of the wider team.
Proactive and able to use own initiative.
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Main office is based in Leeds although the role can be done remotely based on experience.
Some national travel may be required & if not based in Leeds, travel to Leeds on a regular basis.
Base salary between £25,000 - £35,000 per annum, dependent upon relevant experience
25 days leave per annum excluding Bank Holidays.
Discretionary annual bonus.
Pension and Life Assurance
My client is a market leader and offers real scope for career development for a dedicated, professional and enthusiastic individual with a strong work ethic who wants to join one of the market leaders.
To apply for this position then please email your CV to firstname.lastname@example.org or call Andrew Kingsley on 07879 413 765 for further information.